The FA 5 Disposal form is a specialty form to use when a Fixed Asset item should be Retired, Scrapped or Sent to Surplus. This form may also be used for NON-Fixed Assets that need to be Retired, Scrapped or Sent to Surplus.
To ensure that an item that should be disposed of is deleted from you room inventory (and resposibility) you should complete a FA 5 Disposal form and turn it in to your Fixed Asset Building Representative. The Building Rep will then review the form for accuracy and forward it to the District Fixed Asset Manager who will update the information in the District Inventory files.
DO NOT LIST FIXED ASSETS WITH NON-FIXED ASSETS.
DO NOT LIST DIFFERENT TYPES OF DISPOSAL REQUESTS ON THE SAME FORM (EX. Keep items to be scrapped separate from items to be sold, etc.)
Instructions for completing the form are listed to the right of the FA 5 Disposal form on the Documents Upload page.
There are four (4) catagories on the FA 5 Disposal form in which to designate the status of the items listed on the form.
An item should ONLY be listed as SURPLUS if it is a working item and can be reassigned to another school / worksite. Items designated as surplus no longer belong to the original school / worksite. These items become property of the District and can be reassigned to whomever, at whatever location that may be able to use the item.
2. PARTS MISSING
An item listed as PARTS MISSING may be repaired and reassigned, parted out to keep other items working OR sold at an advertised school public auction or to a state approved vendor, as determined by the local board of education.
An item listed as EXCESS is a working item that is old, out-dated and can not be used anywhere in the District. These items will be sold at an advertised school public auction or to a state approved vendor, as determined by the local board of education.
An item listed as SCRAP is non-working, broken or dangerous. These items will be thrown away or disposed of in a manner the complies with applicable State and Federal laws.
If an item does not fit into one of the catagories listed then choose OTHER and explain on the back of the form or on a separate sheet that is attached to the FA 5 Disposal form.